AgencyHub by Kotabitus

Early access: free for agencies

One hub to replace your agency stack.
From brief to paid, in one place.

Swap your project tool, team chat, time tracker, proposals and invoicing for one workspace, plus a portal your clients will actually use.

Get started. It's free

Free during early access. No credit card.

Take the tour
  • Set up in minutes
  • Clients join free
  • Your data, exportable any time

Replaces

Project spreadsheetsApproval email chainsClient chat threadsA separate time trackerAnother invoicing app

See it in action, screen by screen

Real screens from a real workspace. Switch between light and dark to see both.

What needs you today: overdue invoices, quotes waiting for a reply, unbilled time, your tasks and unread messages.

AgencyHub dashboard with unbilled time, outstanding invoices, tasks and unread messages

Everything your agency runs on, in one place

60+ features for client work, connected, so nothing falls between tools.

Run every client project from one place

Approvals in one click

Clients get their own login to see progress, approve work, reply to messages, accept quotes, sign contracts and pay invoices. No more chasing feedback across email threads.

  • Waiting-for-review list on the client's home
  • Approve or request changes with a comment
  • Every decision logged on the task

Boards built around client review

Boards your team will use, with assignees, priorities, due dates and the client's approval on each card. Briefs and meeting notes live next to the work.

  • Priorities, due dates, tags and checklists on every card
  • Milestones your client can follow
  • Internal tasks the client never sees

Conversations where the work is

Every conversation lives on its project, with threads, mentions, reactions and pinned messages. Internal notes sit right next to them, invisible to the client.

  • Threads, @mentions, reactions and pins
  • Edit and delete your own messages
  • Unreads across every project in one inbox
AgencyHub by Kotabitus

Up and running this afternoon.

No migration project, no training days.

  1. 01

    Create your workspace

    Sign up, name your agency, set your currency, rates and invoice details.

  2. 02

    Invite your team and clients

    Send a link. Teammates get the full workspace; clients get their own portal.

  3. 03

    Deliver and get paid

    Plan on the board, log time, collect approvals and send invoices from the same place.

From signed contract to paid invoice

Contracts with e-signature

Send a quote the client accepts online, then a contract they sign with their name. Both sides get the signed PDF, with a full record of who signed and when.

  • Service agreement and NDA templates
  • Name, email, time, IP and device recorded
  • Signed PDF with a signature record page

Invoices from your own address

Pull unbilled time and expenses onto an invoice, send it from your own email address, and let reminders do the chasing.

  • Time, expenses and fixed fees on one invoice
  • VAT and tax-inclusive prices
  • Your logo, bank details and footer

Profit by client and project

Revenue, profit per client and project, and how busy each person is, from the time and invoices you already have.

Everything you need, nothing you don't

Every part of client work, connected.

Client portalClients get their own login to see progress, approve work, reply to messages, accept quotes, sign contracts and pay invoices. No more chasing feedback across email threads.Learn more Projects and tasksBoards your team will use, with assignees, priorities, due dates and the client's approval on each card. Briefs and meeting notes live next to the work.Learn more Calendar and timelineA calendar of every task and milestone, a timeline of every project, and one table with every task across the agency. Spot the crunch weeks while there's still time to move things.Learn more MessagingEvery conversation lives on its project, with threads, mentions, reactions and pinned messages. Internal notes sit right next to them, invisible to the client.Learn more Time trackingStart a timer from any task, or log hours afterwards. Billable rates come from the person or the project, so every hour is ready to invoice.Learn more InvoicingPull unbilled time and expenses onto an invoice, send it from your own email address, and let reminders do the chasing.Learn more Quotes and contractsSend a quote the client accepts online, then a contract they sign with their name. Both sides get the signed PDF, with a full record of who signed and when.Learn more ReportsRevenue, profit per client and project, and how busy each person is, from the time and invoices you already have.Learn more And much moreDocs, direct messages, automations, recurring invoices, expenses, two-factor sign-in, an API and more.Learn more

Thinking about ClickUp or Slack? See the difference.

Honest comparisons, including what they do better.

Questions agencies ask

Can my clients see everything?+

No. Clients only see their own projects, the tasks you mark as visible, messages that aren't internal notes, and invoices once you've sent them. Rates, budgets, time entries and drafts stay with your team.

Is each agency's data kept separate?+

Yes. Every agency gets its own workspace, and every request is scoped to it. Nobody outside your workspace can see your clients, projects or invoices.

Can I invoice from tracked time?+

Yes. Pick a client and the billable hours that haven't been invoiced yet appear, grouped by project and task. Tick them, and they become invoice lines. That time is then locked so it can't be billed twice.

Do I or my clients need to install anything?+

No. It runs in the browser on desktop and mobile. Clients join with an invitation link and set their own password.

What does it cost?+

It's free while we're in early access. Create a workspace and invite your team and clients today.

Give your clients a better experience this week.

Free during early access. Set up your workspace in a few minutes.